Archive Management

Goobi Administration Plugin for managing archive collections

Overview

NameWert

Identifier

intranda_administration_archive_management

Repository

Licence

GPL 2.0 or newer

Last change

05.09.2024 17:03:57

Introduction

This documentation describes the installation, configuration and use of the Administration Plugin for managing archive collections from within Goobi workflow. This allows the data from several archives to be managed and enables even small archives to record data in a standardised way without having to install third-party software that is subject to a charge. Export as standardised EAD files is possible at any time and can also be carried out automatically at regular intervals.

Installation

Installation of the plugin

The plugin consists of the following files to be installed

plugin-administration-archive-management-base.jar
plugin-administration-archive-management-gui.jar
plugin-administration-archive-management-job.jar
plugin-administration-archive-management-lib.jar
plugin_intranda_administration_archive_management.xml

These files must be installed in the correct directories so that they are available in the following paths after installation:

/opt/digiverso/goobi/plugins/administration/plugin-administration-archive-management-base.jar
/opt/digiverso/goobi/plugins/GUI/plugin-administration-archive-management-gui.jar
/opt/digiverso/goobi/plugins/GUI/plugin-administration-archive-management-job.jar
/opt/digiverso/goobi/plugins/GUI/plugin-administration-archive-management-lib.jar

The plugin also requires an additional configuration file, which must be located in the following location:

/opt/digiverso/goobi/config/plugin_intranda_administration_archive_management.xml

Overview and functionality

The plugin for editing archives can be found under the menu item ‘Administration’.

To use the plugin, the user must first have the Plugin_Administration_Archive_Management right. If this right has not yet been assigned, the user will receive the following message:

The corresponding rights must therefore first be assigned to the respective user groups.

Once the required rights have been assigned and, if necessary, a new login has been created, the plugin can be used.

The user initially only has read access. In order to be able to change data, the following additional rights are available, which can be assigned if necessary:

AuthorisationExplanation

Plugin_Administration_Archive_Management_Write

Write access to the data

Plugin_Administration_Archive_Management_Upload

Upload or import (new) EAD files

Plugin_Administration_Archive_Management_New

Creation of new inventories

Plugin_Administration_Archive_Management_Vocabulary

Authorisation to extend selection lists from vocabularies

Plugin_Administration_Archive_Management_Inventory_NAME

Access to individual selected inventories, whereby the suffix NAME must be replaced by the name of the inventory

Plugin_Administration_Archive_Management_All_Inventories

Access to all inventories

Plugin_Administration_Archive_Management_Delete

Delete the selected inventory

A detailed explanation of how to use the plugin and its functions can be found on this page:

Using the plugin

Configuration

After installation, the plugin and the associated interface are configured in the configuration file plugin_intranda_administration_archive_management.xml. This is described in detail on the following page:

Configuration of the plugin

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