Administration - Usersfrom the menu. This will display a list of all the users currently entered in Goobi. In the
Userscolumn, you will see the first name and surname of each registered user. The
Locationcolumn tells you the establishment or town where the user is based. The User groups column shows you the user groups to which that user belongs. In the Projects column, you can see which projects each user has been assigned to.
Actionscolumn, you can edit the details for each user. As an administrator, you now have an option to select a user and switch to that users role.
Actionscolumn. This will switch your own authorisation level and role as an administrator to those of the selected user, allowing you for test purposes to check how Goobi behaves for a specific user. This can be particularly useful if individual users have reported problems that cannot otherwise be traced. By switching to the authorisation level and role of a specific user, you can see exactly how the interface appears to that user without that person having to give you his/her user name and password.
Only show active users. This will remove the tick and deactivate the default setting which restricts the display to active users.
Create new userlink below the table. To edit the details for an existing user, click on the first icon in the
Actionscolumn for that user.
Edit userdialogue box allows you to change the details already stored in Goobi for that person. As well as the
Location, you can also assign a Goobi
Metadata languageinput field, you can use a language code in free text form. Please ensure that the language code you use matches exactly the code defined in the ruleset with which users will be working in the METS Editor. In the example given below, the rulesets must contain a localised form of the metadata and structure data descriptors (
language) for English with the language code
en. If the field is left empty, the language set in the browser is used in the metadata editor.
Edit userdialogue box whether the user’s Goobi account should be active or inactive. This means you can configure Goobi in such a way that existing user accounts remain in place even though the corresponding users are no longer authorised to access those accounts. This is particularly important to avoid any potential loss of existing information from source material that has already been processed or any difficulties conducting statistical searches that might otherwise be caused by the removal of individual users from the database. It also ensures that information about source material whose workflow was completed some time ago can be analysed precisely and that project managers or administrators can identify which person performed which tasks and when. This can be particularly useful in the event of an error.
batch downloadcheckbox, you can allow individual users to display a more extensive list of tasks of possible actions underneath the
My taskslist. These enable the user to accept several tasks at the same time and to work on them all together, e.g. in an automated batch process to optimise image quality. Once tasks such as these are completed, the source work images corresponding to the process will be stored in the folder provided by Goobi for batch upload on that user’s work drive. This folder is often called 'Ready', 'Done' or similar. This can be configured individually for each Goobi installation. Placing more than one folder of related tasks in the batch upload folder allows users to close all finished tasks for which there is a related folder in the batch upload folder by means of a single click in the
Possible actionsarea. This method enables users to accept and close a large number of tasks simultaneously.
User groupsarea. To assign additional roles to a specific user, simply click on the
Add user groupsbutton for that user.
User groupwindow, select all the user groups to which you want to assign the user and then click on the Save button to confirm your selection. You will find that the selected user has now been assigned to those user groups. You can follow the same process to assign users to projects.