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  • Overview
    • Goobi workflow Handbook
    • Overview of documentation
    • What is Goobi?
  • Users
    • Goobi for Users
    • The basics
      • Logging in
      • Menu
      • Logging out
      • Switch between available languages
      • Help function
      • Personal settings
      • Changing your password
      • My tasks
      • Processes
      • How to find a process
      • How to create a new process
      • Edit task details
    • How different user groups work with Goobi
      • Scanning
      • Quality control
      • Manual script steps and plugin steps
      • Automatic script-run steps
      • Metadata processing
      • Export to the DMS
    • Metadata Editor
      • User interface
        • Structure tree
        • Page display
        • Menu options
      • Metadata indexing
        • Pagination
        • Structuring
          • Create new structure element
          • Moving structure elements
          • Copying structure elements from other processes
      • Modifying and verifying data
        • Subsequent changes to pagination
        • Uploading files
        • Downloading files
        • Server-based exports
        • Server-based imports
      • Edit OCR results
      • Overview of the keyboard combinations
  • Management
    • Goobi Management
    • Structure of the extended user interface
    • Rulesets
    • LDAP groups
    • Users
    • User groups
    • Processes
      • Searching processes
      • Activity
      • Activities for hit lists
      • GoobiScript
    • Variables
    • Harvester
  • Administration
    • Goobi Administration
    • File system
      • Global directory structure
        • ‘config’ sub-directory
        • ‘import’ sub-directory
        • ‘metadata’ sub-directory
        • ‘plugins’ sub-directory
        • ‘rulesets’ sub-directory
        • ‘scripts’ sub-directory
        • ‘xslt’ sub-directory
      • Directory structure of the application
      • Integrating external storage
      • Integration of S3 as storage
    • Services
      • MySQL database
      • Apache Tomcat servlet container
      • User authentication using LDAP
      • File system access using Samba
    • Exporting to digital libraries
      • Technical data
      • Mets parameters
      • Mets file groups
      • Export configuration in the Goobi configuration file
    • Working with the intranda Task Manager
    • Automatic workflow steps
      • Example combination for an automatic script task
      • Migration of technical data to METS files
      • Automatic image deletion
    • Configuration files
      • goobi_activemq.xml
      • goobi_config.properties
      • goobi_digitalCollections.xml
      • goobi_exportXml.xml
      • goobi_mail.xml
      • goobi_metadataDisplayRules.xml
      • goobi_normdata.xml
      • goobi_opac.xml
      • goobi_opacUmlaut.txt
      • goobi_processProperties.xml
      • goobi_projects.xml
      • goobi_rest.xml
      • goobi_webapi.xml
      • messages_xx.properties
      • config_contentServer.xml
    • Installation guide
      • Installation guide - Ubuntu 20.04
    • Update guide
      • Preparation of an update
      • Update steps
        • 2020
        • 2021
        • 2022
        • 2023
        • 2024
        • 2025
    • Authentication options
      • Authentication via the database
      • Authentication via HTTP header
      • Authentication via OpenID Connect
    • Use cases
      • Create thumbnails for accelerated image display
      • Handling of 3D Objects
      • Export of 3D-Objects into the Goobi viewer
  • Developer
    • Setting up a development environment
      • Preparatory work
      • Setting up Eclipse
      • Resetting the data
      • Best practice for developing Goobi and working with Eclipse
    • Using the REST API
    • Snippets for the development on Goobi workflow
      • HTML
      • JavaScript
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  1. Users
  2. The basics

Personal settings

VorherigeHelp functionNächsteChanging your password

Zuletzt aktualisiert vor 5 Monaten

Once you have logged in, you can choose a number of settings to create your own user profile. To do this, click on your user name in the menu bar and then on the sub-menu item User configuration. Goobi will then display a form in which you can specify your personal configuration details.

In General view, you can choose a number of settings for working with Goobi. The Automatic logout after session timeout option allows you to choose how long you want Goobi to wait before logging you out automatically after a period of inactivity. In the diagram above, for example, the user has chosen to set this option at 120 minutes.

The value you enter in the Table size field (in this example: 10) determines how many rows Goobi will list on each page in a table before having to scroll on to display additional data on the next page of the table.

The Language for metadata option allows you to define which language from the configured ruleset you want Goobi to use for the structure data and metadata when you are working with the integrated METS Editor. You do not have to choose the same language as the one selected for the Goobi user interface, although it must be configured in the ruleset. This setting allows you to specify particular languages for structure data and metadata regardless of the languages in which Goobi itself is available.

The last of these user configuration settings is the Show process creation date checkbox. If this checkbox is selected, Goobi will display an additional column in the My tasks area and in the Processes and Production templates areas showing the date on which the process was created.

In the Mail Notifications section, you can configure which emails you want to receive when status changes occur in Goobi. The first step is to define the language in which the emails are written. The projects in which the user is a member are listed below the language selection. As soon as one of the projects has been clicked, it will be expanded and the list of tasks will be listed that are unlocked for the user groups in which the user is a member.

Here you can select the tasks about which the user wants to be informed in case of a selected status change. This is possible for individual tasks as well as for all tasks.

You may need to make changes to your Goobi configuration in order to activate mail notifications and be able to use all its functions:

If the user has the user right Notifications for all status changes, all tasks are displayed instead of only those in which he himself is a member. In addition, notifications for further status changes can also be selected in this case, such as for error cases or the completion of processing.

For a detailed explanation of the other values you can enter in the user configuration section, simply click the Help icon on the menu bar. Goobi will display information about the options for each input field.

You will need to click Save in order for these settings to take effect.

Create and modify the configuration file

Set a jwtSecret in the file

Unlock the mail deactivation endpoint in the file

goobi_mail.xml
goobi_config.properties
goobi_rest.xml
User configuration - Overview
User configuration - Metadata Editor
User configuration - Processes
User configuration - Tasks incl. activated help function