Goobi workflow
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  • Overview
    • Goobi workflow Handbook
    • Overview of documentation
    • What is Goobi?
  • Users
    • Goobi for Users
    • The basics
      • Logging in
      • Menu
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      • Switch between available languages
      • Help function
      • Personal settings
      • Changing your password
      • My tasks
      • Processes
      • How to find a process
      • How to create a new process
      • Edit task details
    • How different user groups work with Goobi
      • Scanning
      • Quality control
      • Manual script steps and plugin steps
      • Automatic script-run steps
      • Metadata processing
      • Export to the DMS
    • Metadata Editor
      • User interface
        • Structure tree
        • Page display
        • Menu options
      • Metadata indexing
        • Pagination
        • Structuring
          • Create new structure element
          • Moving structure elements
          • Copying structure elements from other processes
      • Modifying and verifying data
        • Subsequent changes to pagination
        • Uploading files
        • Downloading files
        • Server-based exports
        • Server-based imports
      • Edit OCR results
      • Overview of the keyboard combinations
  • Management
    • Goobi Management
    • Structure of the extended user interface
    • Rulesets
    • LDAP groups
    • Users
    • User groups
    • Processes
      • Searching processes
      • Activity
      • Activities for hit lists
      • GoobiScript
    • Variables
    • Harvester
  • Administration
    • Goobi Administration
    • File system
      • Global directory structure
        • ‘config’ sub-directory
        • ‘import’ sub-directory
        • ‘metadata’ sub-directory
        • ‘plugins’ sub-directory
        • ‘rulesets’ sub-directory
        • ‘scripts’ sub-directory
        • ‘xslt’ sub-directory
      • Directory structure of the application
      • Integrating external storage
      • Integration of S3 as storage
    • Services
      • MySQL database
      • Apache Tomcat servlet container
      • User authentication using LDAP
      • File system access using Samba
    • Exporting to digital libraries
      • Technical data
      • Mets parameters
      • Mets file groups
      • Export configuration in the Goobi configuration file
    • Working with the intranda Task Manager
    • Automatic workflow steps
      • Example combination for an automatic script task
      • Migration of technical data to METS files
      • Automatic image deletion
    • Configuration files
      • goobi_activemq.xml
      • goobi_config.properties
      • goobi_digitalCollections.xml
      • goobi_exportXml.xml
      • goobi_mail.xml
      • goobi_metadataDisplayRules.xml
      • goobi_normdata.xml
      • goobi_opac.xml
      • goobi_opacUmlaut.txt
      • goobi_processProperties.xml
      • goobi_projects.xml
      • goobi_rest.xml
      • goobi_webapi.xml
      • messages_xx.properties
      • config_contentServer.xml
    • Installation guide
      • Installation guide - Ubuntu 20.04
    • Update guide
      • Preparation of an update
      • Update steps
        • 2020
        • 2021
        • 2022
        • 2023
        • 2024
        • 2025
    • Authentication options
      • Authentication via the database
      • Authentication via HTTP header
      • Authentication via OpenID Connect
    • Use cases
      • Create thumbnails for accelerated image display
      • Handling of 3D Objects
      • Export of 3D-Objects into the Goobi viewer
  • Developer
    • Setting up a development environment
      • Preparatory work
      • Setting up Eclipse
      • Resetting the data
      • Best practice for developing Goobi and working with Eclipse
    • Using the REST API
    • Snippets for the development on Goobi workflow
      • HTML
      • JavaScript
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  1. Management

Processes

VorherigeUser groupsNächsteSearching processes

Zuletzt aktualisiert vor 6 Monaten

All objects that are processed in Goobi as part of the whole range of digitisation workflows, and that as such have their own individual progress status, can be viewed in the Processes area. First, click on the menu item Workflow – Processes in the menu. Goobi will now display a list of all the processes you are authorised to view. If you are a Goobi administrator (as in the screenshot below), you are authorised to view all the processes being managed in Goobi.

If you are not an administrator but are authorised to Goobi manager level, you will have been assigned to specific projects. In Process view, you will only be able to display those processes you are authorised to access through your membership of those projects.

The number of hits listed in the table of processes is determined by each individual’s user configuration. In the diagram shown above, for example, you can see the number of rows in the table is limited to ten. In order to display more processes, you would need to move to the next page using the page function below the table.

You can use the simple checkbox filters above the table to quickly filter the results displayed by Goobi or to show processes that are hidden by default. By way of example, an administrator can select the checkbox Show deactivated projects above the process table to display all the processes that were previously hidden because the corresponding project has been deactivated. Using the checkbox Show finished processes, you can display all the processes that belong to active projects but have already completed every step in their workflow. By default, if neither of these checkboxes is selected, Goobi will only show processes that are currently being processed as part of the workflow, i.e. completed processes and deactivated projects are excluded by default.

After using a particular filter, if you wish to save it for future use, you can store it in the list of pre-defined filters. To do so, once you have entered the filter string, simply click on the save symbol next to the drop-down list of pre-defined filters. If you wish to reuse any of your pre-defined filters on a future occasion, simply choose it from the drop-down list to enter the filter string automatically in the Filter input box. To update the list of results using that filter, press the enter key or click on the reload symbol next to the Filter input box. The list of hits is automatically updated in the Processes window.

Each of the different columns in the table can also be sorted, allowing you, for example, to list the processes in ascending or descending order depending on the process name or status or the project to which it belongs.

You can adjust the way how the processes are displayed in tabular form. You can include other columns in the table, e.g. the identifier and the date on which the process was created. You can also add selection boxes that allow the user to select individual processes for batch actions. If you choose this option, you will be able to activate a checkbox in each row of the process table. This means that you can then apply any of the actions to those processes whose checkboxes are activated rather than to the whole set of filtered processes or to the processes listed on the current page.

You can also view the workflow details for each process by clicking on the Process title. This allows you to check the current status of individual steps of the workflow. Goobi will display a small summary view of the selected process indicating the current status of each workflow step for that process. If you hold the cursor over the small square coloured symbols to the right of each workflow step, you will see a brief overview indicating which users have previously worked on that step and when.

If you want to filter the list of processes displayed by Goobi still further (e.g. because the list of processes is too large), you can enter your own filter in the Filter processes input box. The options available to you here are very comprehensive and are explained in detail in . As an alternative to this filter function, you can perform a search by selecting the menu item Workflow - Find process in the menu. This will open a detailed filter dialogue box where you can fine-tune your search using a combination of properties, processes, task status, etc. This method of filtering using the Find process dialogue box translates your search request into a search filter string as described in .

section Searching processes
section Searching processes
Overview of all processes in Goobi
Simple filters for processes
List of predefined filters
Configuration of the columns to display
Process details with status of workflow steps