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Searching processes

If you want to search for specific processes, you can use Goobi’s extended search function. To do this, select the menu bar option Workflow – Search for volume.

In order to conduct a finely tuned search, Goobi’s Search for volume dialogue box uses a filter syntax that makes it possible to identify the requested processes on the database.

The above diagrams show how a search is performed in Goobi using its internal search syntax based on the search details entered in the dialogue box. The search syntax generated by Goobi can be seen in the filter box Find processes above the table and can be extended to include additional parameters. It is also possible to save a search in case it is needed on future occasions. It will then appear in the drop-down list of pre-defined filters and can be executed at any time.

Below you will find an explanation of the background filter syntax. This is useful because manually combining the search parameters described below allows you to perform more detailed searches than is the case simply using the dialogue box. The following table contains a description of some typical search filters and how they work.

Examples of the detailed filter syntax for use with process searches

Note: The operators < and > are interpreted in the background as less than or equal to and greater than or equal to. For example, searching for processdate>2022 will list all processes whose creation date is 2022 and later.

As you can see from the examples given above, it is possible to conduct some very complex filter-based searches by combining a wide range of parameters. Unlike the simple filters you can apply in the dialogue box, by using the correct filter syntax you can use the same parameters more than once with different values for a single search (e.g. to simultaneously retrieve both completed workflow steps and others that are still in progress).

All the parameters listed above can be combined with each other as required. Please note, however, that any parameters containing a blank space should be written inside double quotation marks.

Searching processes

If you want to search for specific processes, you can use Goobi’s extended search function. To do this, select the menu bar option Workflow – Search for volume.

In order to conduct a finely tuned search, Goobi’s Search for volume dialogue box uses a filter syntax that makes it possible to identify the requested processes on the database.

Examples of the detailed filter syntax for use with process searches

Filter syntax

Description of function

All the parameters listed above can be combined with each other as required. Please note, however, that any parameters containing a blank space should be written inside double quotation marks.

Filter to display all processes that contain a, multiple arbitrary characters and c. Because \* can also be "no characters", the search pattern a*c does also search for ac.

Filter to display all processes for which the shelfmark property of the physical source contains the value 123 and the process name contains intranda.

Filter to display all processes from the project sample project for which the process name contains 456; at least the workflow step Imaging has been completed; the shelfmark of the physical source contains 123, and the workpiece property Artist contains intranda.

OR-Search for all processes whose project title contains either Palma de Mallorce or New York. The individual search parameters are set in quotation marks here, since the project titles contain spaces here..

Or search for all processes whose metadata contains 1801 or 1802 in the main title. The quotation marks are only necessary if spaces are contained within the search term..